SUMMARY: The Accounting & Procurement Specialist is responsible for accounts receivable, collections, cash application, inventory reconciliation, procurement activities, supplier management, and related financial processes. This position works closely with Operations, Production, Engineering, Quality, Sales, Human Resources, and Finance to ensure accurate financial reporting, healthy cash flow, strong inventory controls, and timely procurement of materials and services.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Accounts Receivable & Cash Management
- Manage accounts receivable activities and customer account reconciliations.
- Monitor customer aging reports and proactively lead collection efforts.
- Apply customer payments and maintain accurate cash application records.
- Retrieve and reconcile banking activity, ACH transactions, deposits, and customer remittance information.
- Investigate and resolve customer deductions, disputed invoices, short pays, and payment discrepancies.
- Coordinate with Sales and Management regarding overdue customer accounts and collection activities.
- Create and process customer credit memos and account adjustments.
- Work with billing personnel to resolve invoice rejections and customer disputes.
- Maintain organized customer payment records and supporting documentation.
- Prepare weekly AR aging reports and collection status summaries.
- Support annual financial audits and customer account reviews.
Purchasing & Procurement
- Manage purchasing activities for aluminum ingot, foundry materials, machining supplies, tooling, MRO items, office supplies, and outside services.
- Review and process purchase requisitions.
- Issue and manage purchase orders.
- Monitor open purchase orders and supplier delivery performance.
- Obtain quotations and negotiate pricing when appropriate.
- Develop and maintain strategic supplier relationships.
- Create and maintain vendor master records and required documentation.
- Collect and maintain W-9 documentation and supplier information.
- Source alternative suppliers and support supply chain risk reduction initiatives.
- Support annual supplier pricing reviews and cost reduction efforts.
- Work with suppliers to improve quality, delivery, and overall performance.
Inventory Control & Financial Accuracy
- Maintain accurate inventory records within the ERP system.
- Coordinate monthly inventory reporting activities.
- Perform inventory reconciliations and investigate inventory variances.
- Coordinate cycle counts and annual physical inventories.
- Work closely with Operations to improve inventory accuracy and transaction discipline.
- Analyze inventory trends, slow-moving inventory, and obsolete inventory.
- Maintain inventory costing information and inventory reporting files.
- Process inventory adjustments and inventory-related ERP transactions.
- Support month-end inventory reporting and account reconciliations.
Financial & Administrative Support
- Support accounts payable activities and vendor invoice issue resolution.
- Assist with monthly account reconciliations and month-end close activities.
- Administer sales and use tax tracking, reporting, and filings.
- Maintain accurate vendor and customer master records.
- Develop and maintain purchasing, inventory, and accounts receivable metrics.
- Assist with budgeting, forecasting, and operational analysis as required.
- Support annual audits and external reporting requirements.
- Assist leadership with financial reporting and operational analysis.
- Support internal controls and compliance with company financial procedures.
- Coordinate office supply purchasing and administrative support activities as needed.
Continuous Improvement
- Identify opportunities to improve accounting, inventory, and procurement processes.
- Develop and maintain standard operating procedures.
- Support Lean Manufacturing and continuous improvement initiatives.
- Improve ERP transaction accuracy and process discipline.
- Collaborate with Operations and Finance to improve efficiency, accuracy, and profitability.
- Participate in cross-functional initiatives supporting company growth and operational excellence.
REQUIRED QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Experience, and Attributes:
Required
- Five (5) or more years of experience in accounting, accounts receivable, purchasing, procurement, inventory control, supply chain, or related manufacturing business functions.
- Strong understanding of accounts receivable, collections, cash application, purchasing, and inventory management.
- Experience working with ERP/MRP systems.
- Strong Microsoft Excel skills.
- Experience managing customer deductions, disputes, account reconciliations, and supplier interactions.
- Strong analytical, organizational, and problem-solving abilities.
- Excellent communication skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced manufacturing environment.
Preferred
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a related field.
- Candidates with significant related manufacturing experience and a demonstrated record of increasing responsibility will also be considered in lieu of a degree.
- Manufacturing accounting experience.
- Experience supporting month-end close and financial reporting.
- Understanding of inventory accounting and cost accounting principles.
- Experience with sales and use tax reporting.
- Experience in a foundry, machining, or industrial manufacturing environment.
Pre-employment physical and drug screening required.
Paid Weekly!
Bremer Manufacturing offers a full range of benefits including health insurance, life insurance, 401K with company match.
To Join Our Team: email resume to: hr@bremermfg.com